Recovering financially after a disaster is complex. It is important in the midst of the struggle to keep things simple. Financial documentation will help survivors and the helping agencies get a clear picture of what resources will be most beneficial and identify the biggest gaps.
The more detailed and accurate your records, the more you may be reimbursed and/or able to recoup your losses.
Below you will find a list of forms that will help you refine the documentation process. You will need this information when talking with helping agencies, applying for disaster assistance, taking tax deductions and submitting your claims to insurance, FEMA, et al.
For more information or examples on how you might complete the forms, you can click on the Toolkit link above for examples and in depth reading.
Remember to KEEP ALL RECEIPTS.
Documentation Diary: (MS Word doc) (PDF version)
To Do List: (MS Word doc) (PDF version)
Contact List: (MS Word doc) (PDF version)
(Where to) Ask for Help (MS Word doc) (PDF version)
Important Document Loss and Damaged Property (MS Word doc) (PDF version)
Typically, your best source of information and support is found within your community. Your neighbor is experiencing the same disaster and therefore might have information that has not yet been made available to you. Pulling together as a community creates synergy and recovery. That being said, it is also common for rumors and misinformation to spread.
Disaster assistance with the Federal Emergency Management Agency (FEMA)
- Online: http://www.disasterassistance.gov
- Your smartphone: m.fema.gov, click on Apply Online for FEMA Assistance
- By phone: 1-800-621-3362
- TTY: 1-800-462-7585
It is important that you register with FEMA even if you have filed a claim with another organization or Nebraska Emergency Management Agency (NEMA).
- For further information about applying for assistance visit:
- The United Way can be reached by phone at 2-1-1 if you have any questions or would like further information.
Ask for Help
"Many hands make light work," (John Heywood) concept applies especially during times of trouble. Often times people collude asking for help as a weakness, when really it is a strength as it shows you are able to leverage resources around you. A simple question will make the recovery process more palatable.
Financial Professional / Public Resources:
- Accredited Financial Counselors: www.afcpe.org
- Certified Financial Planners: www.cfp.net
- Certified Public Accountant, who is also a credentialed Personal Financial Specialist: www.aicpa.org
- The National Foundation for Credit Counseling: http://www.nfcc.org
- Local Housing Administration: http://portal.hud.gov/hudportal/HUD?src=/states/nebraska
- Rural development: https://www.rd.usda.gov
- Farm Service Agency: www.fsa.usda.gov
- Nebraska Department of Health and Human Services-help with flooding
- IRS Publication 2194 Disaster Losses Kit
Publication is a set of documents to help individuals claim casualty losses on property that was destroyed by a natural disaster. The kit contains tax forms needed to claim a casualty loss. It also answers common questions like how to extend the time you need to file, how you can receive free tax services and how to identify which disaster losses to claim.
- Veterans' benefits: Ph: 877-222-8387
Replacing Important Papers
Besides documentation and keeping all receipts, other documents are needed to prove what you say. This may seem frustrating and distrusting and yet it is a fact of life that we do have to have documentation to show evidence of our words. The following is a list of key papers you will need. Check them off as you find them.
- Social Security numbers for you, your spouse, and all your dependents.
- Birth and death certificates.
- Most recent federal income tax return.
- Home mortgage/property deed.
- Bank account numbers.
- Driver's license.
- Titles of vehicles, particularly those damaged by the disaster.
- Military discharge papers.
- Credit cards and store charge cards.
(Print version of this list and directory of assistance organizations)
The following is a directory for replacing important documents.
Birth and Death Certificates:
To replace a birth or death certificate for U.S. citizens who were born or died in the United States:
Nebraska Vital Records office or call: 402.471.2871
301 Centennial Mall South
P.O. Box 95065
Lincoln, NE 68509
Citizenship and Naturalization Papers:
For papers related to citizenship, immigration, permanent residency (green card), re-entry permit, employment authorization, etc. visit: uscis.gov: Complete form N-565.
- American Express: 800.528.4800
- Discover: 800.347.2683 (TDD/TTY-800.347.7449)
- Master Card: 800.622.7747
- Visa: 800.847.2911
Driver License or State ID Cards:
The quickest way to obtain a duplicate driver's license is to apply in person at any state department of motor vehicles. You will need to complete an application for a license or identification card, which may be accessed at:
Income Tax Return:
Call the nearest IRS office, or call 1.800.829.3676 and request form 4506.
Nebraska Form (pdf)
Contact the agent or company providing coverage. You may be required to complete a form, pay a fee for duplicate copies, or both. Having the policy number will expedite this request.
Marriage Certificates and Divorce Records:
Military Discharge Papers:
Request Standard Form 180 (SF-180) from any Veterans Administration, the American Legion, the Veterans of Foreign Wars, the American Red Cross, a veterans association, or military recruiter. You may also download the form from the center for Military Personnel Records.
Fax the completed form to 314-9195
or, mail it to:
National Personnel Records Center
Military Personnel Records
9700 Page Avenue
St. Louis, MO 63132.5011
Contact your lending institution.
Complete form DS-64 (Statement Regarding Lost or Stolen Passport) from US Passport Services.
Mail it to:
U.S. Department of State Passport Services
Consular Lost/Stolen Passport Section
1111 19th Street, NW, Suite 500
Washington DC 20036
Contact the Clerk of the County Court in the county where the property is located.
Go to: US Treasury Bureau of the Public Debt
and complete form PDF 1048# (Claim for Lost, Stolen or Destroyed U.S. Savings Bonds) or call 304.480.7527.
To replace Series HH/H Bonds, mail the completed form to:
Bureau of the Public Debt
P.O. Box 7012
Parkersburg, WV 26106-2188
To replace Series EE/E Bonds, mail the completed form to:
Bureau of Public Debt
P.O. Box 7012
Parkersburg, WV 26106.7012
Social Security Card:
Obtain Form SS-5 (Application for Social Security Card) from your local office. Find your local Social Security Administration Office here.
Download Form SS-5 here.
Follow the instructions to complete the form. For additional help, contact the Social Security Administration at 1.800.722.1213,
Office of Public Inquiries
Social Security Administration
Windsor Park Building
6401 Security Blvd.
Baltimore, MD 21235
State of Nebraska: http://www.dmv.state.ne.us/dvr
Contact the attorney or persons that may have a copy of your will. If circumstances have changed, you may need to revise your will.